> ## Documentation Index
> Fetch the complete documentation index at: https://portaldocs.peartelco.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Dictation

> Dictate from your computer or your handset, read the transcript, copy it out, or have Aria write it up, one at a time or in a batch

## Overview

A dictation is you talking, with nobody else in the recording. You can dictate after the patient has left, at the end of a session, or from home. It is transcribed like a consult, and Aria can write it up with any of your prompts.

There are two ways to start one.

## Dictating from your computer

1. Click **Dictate** in the top bar of any page.
2. Recording starts straight away. There is no consent step, because nobody but you is being recorded.
3. Talk. Pause and resume if you need to.
4. Click **Stop and save**, and give it a name if you want one.

The dictation appears on your Scribe list with **Dictated** in the How column, first as **Transcribing** and then as **Ready to write up**.

## Dictating from your handset

If your phone system has been set up for it, the Scribe page shows the code to dial, for example "Dictating from your handset? Dial \*36 to start a new one."

1. Pick up your handset and dial the code.
2. Dictate after the tone. Hang up when you are done.
3. Within a few minutes the dictation appears on your Scribe list as **Dictated**, recorded by whoever is assigned to that extension.

> [!NOTE]
>
> The code and the extension it is tied to are set up by Pear on your phone system. If no code is shown on the Scribe page, handset dictation is not set up for your practice yet. Dictating from the computer works regardless.

## Reading a dictation

Click a dictation row to open its panel. It shows when it was recorded and who by, and the transcript laid out as paragraphs, split where you paused for breath rather than as one block of text.

![Dictation panel showing when it was dictated and by whom, the transcript as paragraphs, a Copy button and a Write it up button](https://mintcdn.com/pearaustralia/MIB3yHJBVtOo3JBZ/images/scribe-dictation.png?fit=max\&auto=format\&n=MIB3yHJBVtOo3JBZ\&q=85\&s=8b4a81f689943e73f2f2846d042401c0)

* **Copy** puts the plain text on your clipboard, ready to paste anywhere.
* **Listen** on the row plays the audio in place, so you can check a word against what you actually said.
* **Write it up** at the bottom opens the prompt chooser, the same as on the Scribe list. Once a note exists, the button opens it instead.

## Writing up several at once

Dictation is the batch half of Scribe: record now, write up later. When a dictation is **Ready to write up**, a tick box appears at the left of its row.

1. Tick the dictations you want written up, or use the tick box in the column header to select every dictation that is ready.
2. A bar appears showing how many are selected. Click **Write up N**.

   ![Scribe list filtered to Dictation with three dictations ticked and a bar showing 3 selected, Clear and Write up 3](https://mintcdn.com/pearaustralia/MIB3yHJBVtOo3JBZ/images/scribe-dictation-batch.png?fit=max\&auto=format\&n=MIB3yHJBVtOo3JBZ\&q=85\&s=20a614a54a54119cf390272cb408cbff)
3. Aria drafts each one with your usual prompt. They move to **Needs your review**, and you open and finalise each in turn.

> [!NOTE]
>
> Batch write-up uses the prompt you have marked as your usual one. If you have not set one yet, the portal asks you to write one dictation up on its own first, pick the prompt you want, and tick **Make this my default prompt**. After that the batch button works.

## Frequently asked questions

**Can I dictate a letter rather than a note?**

Yes. When you write it up, choose a letter prompt, such as **Letter to the referring doctor**. See [Writing notes and letters](https://portaldocs.peartelco.app/aria-scribe/writing-notes-and-letters.md).

**Why does a dictation show "Dictated by" someone else?**

A handset dictation is attributed to whoever is assigned to the extension it was dialled from. If that is wrong, the extension assignment needs correcting. Ask your practice manager or Pear Support.

**Can someone else write up my dictations?**

Only if you share them. See [Sharing consults](https://portaldocs.peartelco.app/aria-scribe/sharing-consults.md).


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