> ## Documentation Index > Fetch the complete documentation index at: https://portaldocs.peartelco.app/llms.txt > Use this file to discover all available pages before exploring further. # Your Scribe list > Everything you have recorded that still needs writing up, in one list, with the buttons to record, write, share and find finished work ## Overview The Scribe page is one list. It shows every consult, dictation and phone call you have recorded that still needs something done to it, newest first. When a consult's note is finalised, the consult drops off the list, so the list only ever shows what is still waiting on you. Finished work is not gone. Search for it and it comes back, and each item opens the note it produced. ![Scribe list showing dictations, in-room and on-screen consults with their length, who recorded them, a Ready to write up or Needs your review status, and Write it up, Open the note and more actions buttons](https://mintcdn.com/pearaustralia/dN7lUKBWjoLYG6su/images/scribe-list.png?fit=max\&auto=format\&n=dN7lUKBWjoLYG6su\&q=85\&s=0a893a5593bc6bc6987fb982e7ba93d8) ## The record bar At the top of the page is **Record a consult**, with a microphone chooser and two buttons: **Record this consult** and **Video consult**. The same buttons, plus **Dictate**, sit in the top bar of every page, so you can start a recording from anywhere in the portal. Underneath, if your phone system has dictation set up, a line tells you the code to dial from your handset, for example "Dictating from your handset? Dial \*36 to start a new one." Recording is covered on [Recording a consult](https://portaldocs.peartelco.app/aria-scribe/recording-a-consult.md) and [Dictation](https://portaldocs.peartelco.app/aria-scribe/dictation.md). ## Filtering and searching A row of chips narrows the list by how the recording was made: **All**, **In room**, **Video**, **Dictation** and **Phone**. The chip you pick is kept in the page address, so a bookmark or a refresh brings you back to the same view. The search box to the right searches everything, including work that has already been finished. Type a consult name, a patient's name if you used one, or a word from the title. ## Reading a row | Column | What it tells you | | - | - | | **When** | When the recording started | | **Consult** | The name you gave it at Stop, or the name carried across from the appointment. A dictation with no name shows as an unnamed dictation | | **How** | In the room, On screen, Dictated, or On the phone | | **Length** | How long the recording ran | | **Recorded by** | Who recorded it. For a phone call, the person on the extension | | **Status** | Where the recording is up to (see below) | A small tick box appears at the left of dictation rows that are ready to write up, so you can write several up at once. See [Dictation](https://portaldocs.peartelco.app/aria-scribe/dictation.md#writing-up-several-at-once). ### What the statuses mean | Status | What it means | What to do | | - | - | - | | **Recording now** | The recording is still running | Nothing yet. Stop it from the recording panel when you are done | | **Transcribing** | Aria is turning the audio into text | Wait. Short consults take a minute or two | | **Ready to write up** | The transcript is in and no note has been written | Click **Write it up** | | **Needs your review** | Aria has drafted a note and it is waiting for you to check it | Click **Open the note** | | **Finalised** | You have reviewed and finalised a note. The row leaves the list, and comes back through search | Copy the note out if you have not already | | **Never finished** | The recording started but never reached Stop, for example the browser was closed | Record it again if you can. What was saved before the interruption is kept and can still be written up | | **Could not be saved** | The audio could not be stored | Contact Pear Support, quoting the time of the consult | | **Over the monthly limit** | Your practice has used its transcription allowance for the month | The recording is kept. Speak to whoever manages Aria for your practice | Under the status, a row may also say **Consent needed**. That means nobody has yet confirmed that everyone in the recording agreed to it. The note will ask you when you open it. See [Consent and privacy](https://portaldocs.peartelco.app/aria-scribe/consent-and-privacy.md). ## What the buttons on a row do * **Write it up**: opens the prompt chooser and asks Aria to draft a document. Shown when a recording has a transcript and no note yet. * **Open the note**: opens the note Aria has already drafted, or the finalised note. * **Listen**: on dictation rows, plays the audio in place. Click again to pause. * **⋯** (more actions): on a row that already has a note, opens a short menu with two more options: * **Write another**: drafts a second document from the same recording, so a file note and a letter can both come from one consult. * **Share**: gives a colleague access to this consult. Only shown on consults you recorded. See [Sharing consults](https://portaldocs.peartelco.app/aria-scribe/sharing-consults.md). ![Scribe list rows with the more actions menu open, showing Write another and Share](https://mintcdn.com/pearaustralia/dN7lUKBWjoLYG6su/images/scribe-row-menu.png?fit=max\&auto=format\&n=dN7lUKBWjoLYG6su\&q=85\&s=19bc25617db86209d73a20b09be91078) Clicking anywhere on a row opens its note, or starts the write-up if there is none yet. A row with nothing to open, such as one still transcribing, does not respond to a click. ## Who can see my consults The **Who can see my consults** button at the top right opens your sharing page: everyone you have given access to, and a way to take it back. See [Sharing consults](https://portaldocs.peartelco.app/aria-scribe/sharing-consults.md). ## Refresh and Export **Refresh** reloads the list. It is rarely needed, because the list updates itself as recordings finish transcribing. **Export** downloads the visible rows as a file. Consult names are deliberately left out of the export, so patient names stay inside the portal. ## Frequently asked questions **A consult I finalised has disappeared. Where is it?** It is finished, so it left the list. Type part of its name into the search box and it comes back. Clicking it opens the note. **Why is a row showing "Consent needed" when I confirmed consent before recording?** That only happens for consults recorded before consent-at-the-start was introduced, or for phone calls on a phone system that has not been confirmed as playing a recording announcement. Open the note and confirm consent there. It takes one click. **Can I see a colleague's consults?** Only ones they have shared with you, or that a practice manager has handed to you. They appear in your list with their name in **Recorded by**. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.